Maternity Leave Letter Examples

Need to draft maternity leave letters:

The matter drafted in a maternity leave letter goes a long way to help you get the required leave for childbirth or for adopting a child.

The procedure to draft a maternity leave letter:

The letter you draft should be more personalized stating clearly about your situation. The sooner you hand over your request letter from the actual date of leave required the better but then you need to know all about the company’s rules and regulations regarding maternity leave before you hand over the letter.

Drafting a maternity leave letter:

On the right hand corner you need to write the date, your name along with the address, contact number including the e-mail address. The contact number is essential in case the human resource department needs some information.

The rest of the letter should be written of the left hand side of the paper. Leave a few lines and start off the letter by addressing the supervisor or the head of the human resource department and send in one letter each to both will be a better idea and this should also include the name, designation and the working address of the supervisor or the head of the human resource department.

What goes into the actual letter?

The kind of information you draft in the letter is more important and you need to state certain points clearly like:

Even though the company’s supervisor may be aware of your impending pregnancy you need to clearly mention it as the reason for your maternity leave request. The time period for the leave is also important and the date from when you actually plan to start your leave as you may need to change the date in case of pregnancy complication or other untoward problems. You also need to mention the date you plan to resume work after childbirth ending the letter by thanking the supervisor or the head of the human resource department for reading and understanding the need for the leave. End the letter with “Yours sincerely” and “Your name”.

You need not be specific about the date when you will resume your work but then you can state the month as you may have to extend your leave by a few days in case of emergency.

You also need to keep a couple of copies of the drafted letter with you for future use in case need arose wherein you need to produce the copy of the letter.

Need to find sample copies of the leave letter?

The office of Industrial Relations in New South Wales have some wonderful examples of maternity leave letters, super handy business letters writing guide, leave of absence letter samples etc give you an idea as to what goes into drafting maternity leave letters. Along with these there are certain employee handbooks which have details about the laws regarding maternity leave, information about the company’s maternity benefits which come handy when you apply for a maternity leave or maternity disability leave. Along with the copy of the drafted letter you need to attach the doctor’s certificate to get the leave sanctioned.